Deaf Campers South West
Constitution & Rules
1. Constitution
1.1) The constitution shall belong to and be administered by the Deaf Campers South West.
2. Name
2.1) The club shall be called Deaf Campers South West or DCSW.
2.2) The club’s website address shall be called www.dcccuk.com/dcsw. (Link: www.dcccuk.com/dcsw)
3. Aims and Objectives
3.1) To provide social events for its members.
3.2) To encourage DCSW officers to take a leading role at a social event.
3.3) The objective of a administrative meeting is to provide updates, deliver announcements, feedback, share information and participate in a team.
3.4) To be effective, DCSW meetings should have a detailed agenda, a time limit and a designated moderator.
4. Annual Open Meeting (AOM)
4.1) AOM will be held when the membership will elect Officer(s) to manage the Club.
4.2) The quorum for any meeting of the DCSW Team shall be from three. (Team = Team leader / Co-Ordinator / volunteer / volunteers)
4.3) Other objectives for things might covered at a meeting include:
…………..– progress reports
…………..– give feedback
…………..– discuss ideas
…………..– solve problems
…………..– make collective decisions
…………..– announcements of new promotions.
…………..– ultimately reach its goal
…………..– keep updating track of operations
…………..– team communications
5. Duties
5.1) Team leader – to organise and lead a officers, to give a casting vote in the event of unsure, to attend events to represent the DCSW.
5.2) Co-ordinator(s) – to take the minutes at each committee meeting, prepare an agenda, produce a signed copy for records, audit data of members, to prepare all paperwork for the AOM, to take the minutes for DCSW’s AOM and produce signed copies for file.
5.3) DCSW Officials – to look after the finances and co-operate with Deaf Camping and Caravanning Club uk (DCCCuk).
5.4) Rally marshal;
– to look after the entertainment, if required.
– to collect from the events, working with the Team leader and assist with duties.
– be prepared to step into any role in the event of absence or illness to replace position.
– be displayed of our material such as a feather flag on sites.
5.5) Site booking Co-Ordinator;
– to arrange and book rallies in advance and produce an annual set of events.
– to produce a event board for members.
– re-arrange events at short notice, inform members of cancellations, do site visits
– report to officials with updates co-operate with Deaf Camping and Caravanning Club uk (DCCCuk), Central Deaf Campers (CDC), and Welcome Deaf Campers (WDC).
6. Membership
6.1) Membership is renewable annually. All members must be fully subscribed to the Deaf Camping and Caravanning Club uk.
6.2) It is each member’s responsibility to ensure their membership is renewed.
6.3) Members are required to adhere to the DCCCuk Rules when rallying and using social Media.
7. Structure
7.1) The team will consist of ;
– Team leader
– Co-Ordinator – role of Rally marshal
– Site Booking co-ordinator
7.2) The team will communicate/facetime occasionally via what’sApp / email / zoom / others.
7.3) Nominations will be on pitch or email to nominate 3 days before the AOM. All nominees can be proposed by email or text.
7.4) Any motions (BSL/English) for the AOM must be with the Co-ordinator, in writing at least 7 days before the AOM. Further details from the Co-Ordinator on request.
7.5) Voting – Only members who attend the AOM and are registered with the DCCCuk in accordance of the 28 days ruling are allowed to vote, speak or nominate. One vote, per person, per position for Officers.
8. Finance
8.1) This shall be administrated with Deaf Camping and Caravanning Club UK (DCCCuk) constitution.
9. General
9.1) The Deaf Campers South West (DCSW) accepts and are committed to work within the guidelines, rules & regulations of the Deaf Camping and Caravanning Club uk (DCCCuk’s constitution).
10. Rules
10.1) The rules are available in the DCCCuk’s website or to the Co-Ordinator.
Version: February 2023